GENERAL TERMS AND CONDITIONS BIQE V.O.F.
1. Offer Agreement
1.1 These General Terms and Conditions shall apply to all offers, legal relationships and agreements whereby the Supplier provides goods and/or services of whatever nature to the Customer. Deviations from and additions to these General Terms and Conditions shall only be valid if they have been expressly agreed in writing.
1.2 All offers and other statements by the Supplier shall be without obligation, unless the Supplier expressly indicates otherwise in writing. The Customer warrants the accuracy and completeness of the measurements, requirements, specifications of the performance and other data on which the Supplier bases its offer, provided by or on behalf of the Customer to the Supplier.
1.3 Applicability of the Customer's purchasing or other terms and conditions is expressly rejected.
1.4 If any provision of these General Terms and Conditions is null and void or annulled, the other provisions of these General Terms and Conditions shall remain in full force.
1.5 The Supplier may always set (further) requirements for communication between the parties or the performance of legal acts by email.
2. Price and payment
2.1 All prices are exclusive of sales tax (VAT) and other government levies.
2.2 If the Customer has a periodic payment obligation, the Supplier shall be entitled to adjust the applicable prices and rates by providing written notice at least three months in advance. If the Customer does not wish to agree to such an adjustment, the Customer shall, within thirty days after the notice, be entitled to terminate the Agreement before the date on which the adjustment would have become effective.
2.3 The Parties shall record in the Agreement the date or dates on which the Supplier shall charge the Customer the fee for the agreed performance. Invoices shall be paid by the Customer in accordance with the payment terms stated on the invoice. In the absence of a specific arrangement, the Customer shall pay within thirty days of the invoice date. Client is not entitled to set off or to suspend a payment.
2.4 If the client fails to pay the amounts due on time, the client shall owe statutory interest on the outstanding amount, without any demand or notice of default being required. If the Customer still does not pay the claim after a demand for payment or a notice of default, the Supplier can pass on the claim for collection, in which case the Customer shall, in addition to the total amount then owed, also be obliged to pay all in-court and outof-court expenses, including expenses charged by external experts in addition to the costs determined at law. The Customer shall also owe the costs incurred by the Supplier for unsuccessful mediation if the Customer is ordered by a judgment to pay the outstanding amount in full or in part.
3. Confidential Information, Takeover of Personnel and Privacy
3.1 Each of the Parties warrants that all information received from the other Party which is known or should be known to be confidential in nature shall remain secret, unless a legal duty requires disclosure of such information. The Party receiving confidential data shall use it only for the purpose for which it was provided. Information shall in any event be considered confidential if it is designated as such by either party.
3.2 Each of the Parties shall, during the term of the Agreement as well as for one year after its termination, only with the prior written consent of the other Party, employ or otherwise, directly or indirectly, allow employees of the other Party who are or have been involved in the execution of the Agreement to work for it. Where appropriate, the Supplier shall not withhold the permission in question if the Customer has offered appropriate compensation.
3.3 The Customer shall indemnify the Supplier against claims by persons whose personal data has been recorded or processed in connection with a register of persons maintained by the Customer or for which the Customer is responsible under law or otherwise, unless the Customer proves that the facts underlying the claim are solely imputable to the Supplier.
4. Retention of title and rights, specification and retention
4.1 All objects delivered to the Customer shall remain the Supplier's property until all amounts owed by the Customer for the objects delivered or to be delivered or work performed or to be performed under the Agreement, as well as all other amounts which the Customer owes due to a breach of its payment obligation, have been paid fully to the Supplier. A Customer acting as a reseller shall be allowed to sell and resupply all items subject to the Supplier's retention of title to the extent customary in the ordinary course of its business. If the Customer forms a new item (partly) from items delivered by the Supplier, the Customer shall form that item only for the Supplier and the Customer shall hold the newly formed item for the Supplier until the Customer has paid all amounts owed under the Agreement; in that case, the Supplier shall have all rights as the owner of the newly formed item until the Customer has paid in full.
4.2 As the occasion arises, rights shall always be granted or transferred to the Customer on the condition that the Customer pay the agreed fees for them fully and in a timely manner.
4.3 The Supplier may maintain possession of the objects, products, proprietary rights, data, documents, databases and interim or other results of the Supplier's services received or generated in connection with the Agreement, notwithstanding any existing obligation to surrender, until the Customer has paid all amounts owed to the Supplier.
5. Risk
5.1 The risk of loss or theft of or damage to objects, products, software or data which are the subject of the Agreement shall pass to the Customer at the time they are placed at the actual disposal of the Customer or an assistant of the Customer.
6. Intellectual or industrial property rights
6.1 All intellectual and industrial property rights to the software, websites, databases, equipment or other materials developed or provided under the Agreement, such as analyses, designs, documentation, reports, quotations, as well as preparatory materials in that regard, shall be held solely by the Supplier, its licensors or its suppliers. The Customer shall only acquire the rights of use expressly granted by these Terms and Conditions and the law. Any other or more extensive right of the Customer to reproduce software, websites, databases or other materials shall be excluded. A right of use to which the Customer is entitled shall be non-exclusive and non-transferable to third parties.
6.2 If, in deviation from Article 6.1, the Supplier is prepared to undertake to transfer an intellectual or industrial property right, such an obligation may only be entered into expressly in writing. If the Parties expressly agree in writing that intellectual or industrial property rights regarding software, websites, databases, equipment or other materials specifically developed for the Customer shall be transferred to the Customer, this shall not affect the Supplier's right to apply and to use, either for itself or for third parties, the parts, general principles, ideas, designs, documentation, works, programming languages and the like underlying that development, without any limitation on other purposes. Nor shall a transfer of intellectual or industrial property rights affect the Supplier's right to undertake developments for itself or third parties which are similar to those done or to be done for the Customer.
6.3 The Customer shall not be allowed to remove or modify any designation concerning the confidential nature or concerning copyrights, trademarks, business names or other intellectual or industrial property rights from the software, websites, databases, equipment or materials.
6.4 The Supplier shall be allowed to take technical measures to protect the software or with a view to agreed restrictions in the duration of the right to use the software. The Customer shall not be allowed to remove or evade such a technical measure. If security measures result in the Customer being unable to make a back-up copy of software, the Supplier shall provide the Customer with a back-up copy upon request.
6.5 Unless the Supplier provides a back-up copy of the software to the Customer, the Customer may make one back-up copy of the software, which may only be used to protect against involuntary loss of possession or damage. Installation of the back-up copy shall only take place after involuntary loss of possession or damage. A backup copy must bear the same labels and copyright indications as present on the original copy (see Article 6.3).
6.6 Subject to the other provisions of these General Terms and Conditions, the Customer shall be entitled to correct errors in software provided to it if that is necessary for the intended use of the software. In these General Terms and Conditions, 'errors' shall mean a substantial failure to meet the functional or technical specifications stated in writing by the Supplier and, in the case of custom-made software and websites, the functional or technical specifications expressly agreed between the Parties in writing. An error shall only exist if the Customer can demonstrate it and if it is reproducible. The Customer shall be obliged to notify the Supplier of errors immediately.
6.7 The Supplier shall indemnify the Customer against any third-party cause of action based on the claim that software, websites, databases, equipment or other materials developed by the Supplier itself infringe an intellectual or industrial property right applicable in The Netherlands, on the condition that the Customer immediately inform the Supplier in writing about the existence and substance of the cause of action and let the Supplier handle the matter completely, including with respect to agreeing to any settlements.
To this end, the Customer shall provide the necessary powers of attorney, information and cooperation to the Supplier to defend against these legal actions, if necessary in the Customer's name. This indemnification obligation shall be extinguished if the alleged infringement relates (i) to materials provided by the Customer to the Supplier for use, adaptation, processing or incorporation, or (ii) to changes the Customer has made or caused third parties to make to the software, website, databases, equipment or other materials. If it has been irrevocably established at law that the software, websites, databases, equipment or other materials developed by the Supplier itself infringe any intellectual or industrial property right belonging to a third party or if, in the Supplier's judgment, there is a good chance that such an infringement has occurred, the Supplier shall, as much as possible, ensure that the Customer can continue to have undisturbed use of the delivered or functionally equivalent other software, websites, databases, equipment or the other materials concerned, for example by modifying the infringing parts or by acquiring a right of use for the Customer. If, in its exclusive judgment, the Supplier cannot ensure or cannot ensure except in a manner that is unreasonably burdensome (financially or otherwise) for it that the Customer can continue to have undisturbed use of the delivered objects, the Supplier shall take back the delivered objects, with crediting of the acquisition costs minus a reasonable user's fee. The Supplier shall not make its choice in this regard until after consultation with the Customer. Any other or more extensive liability or indemnification obligation of the Supplier because of a violation of a third party's intellectual or industrial property rights shall be completely excluded, including the Supplier's liability and indemnification obligations for infringements caused by use of the delivered software, websites, databases, equipment and/or materials (i) in a form not modified by the Supplier, (ii) in connection with objects or software not delivered or provided by the Supplier or (iii) in a manner other than that for which the equipment, software, websites, databases and/or other materials have been developed or intended
6.8 The Customer warrants that no third-party rights preclude the provision to the Supplier of equipment, software, materials intended for websites (visual material, text, music, domain names, logos, etc.), databases, or other materials, including design materials, for the purpose of use, adaptation, installation or incorporation (for example, in a website). The Customer shall indemnify the Supplier against any action based on the claim that such provision, use, adaptation, installation or incorporation infringes any third-party right.
7. Cooperation by the Customer. Telecommunications
7.1 The Customer shall always provide the Supplier in a timely manner with all data or information useful and necessary for proper performance of the Agreement and shall provide all cooperation, including granting access to its premises. If the Customer utilizes its own employees in cooperating in the execution of the Agreement, these employees shall possess the necessary know-how, experience, ability and quality.
7.2 The Customer shall bear the risk of selecting, using and applying in its organization the equipment, software, websites, databases and other products and materials and the services to be provided by the Supplier, and shall also be responsible for the monitoring and security procedures and proper system management.
7.3 If the Customer furnishes software, websites, materials, databases or data to the Supplier on a data carrier, these shall meet the specifications prescribed by the Supplier.
7.4 If the Customer does not provide the Supplier with the data, equipment, software or employees necessary to execute the Agreement, or does not provide this in a timely manner or in accordance with the agreements made, or if the Customer otherwise does not fulfil its obligations, the Supplier shall be entitled to suspend execution of the Agreement in whole or in part, and it shall be entitled to charge the ensuing expenses in accordance with its usual rates, all of this without prejudice to the Supplier's right to exercise any other legal right.
7.5 In the event that employees of the Supplier perform work on-site at the Customer's, the Customer shall provide the facilities reasonably desired by those employees free of charge, such as a working space with computer and telecommunications facilities. The working space and facilities shall comply with all applicable statutory and other requirements and provisions concerning working conditions. The Customer shall indemnify the Supplier against claims by third parties, including the Supplier's employees, who, in executing the Agreement, suffer injury which is the result of acts or omissions by the Customer or of unsafe situations in its organization. The Customer shall provide timely notice to the Supplier's employees to be utilized of the company and security rules applicable within its organization.
7.6 If, in executing the Agreement, telecommunications facilities, including the Internet, are used, the Customer shall be responsible for properly selecting these and making them available in a timely and sufficient manner, except for those faculties directly used and managed by the Supplier. The Supplier shall never be liable for damage or expenses because of transmission errors, malfunctions or the non-availability of these facilities, unless the Customer proves that this damage or these expenses resulted from intentional acts or omissions or gross negligence on the part of the Supplier or its managers. If telecommunications facilities are used in executing the Agreement, the Supplier shall be entitled to assign access or identification codes to the Customer. The Supplier may change assigned access or identification codes. The Customer shall treat the access codes confidentially and with care and shall disclose them only to authorized employees. The Supplier shall never be liable for damage or expenses resulting from misuse of access or identification codes.
8. Delivery deadlines
8.1 All (delivery) deadlines stated or agreed by the Supplier have been set to the best of the Supplier's knowledge based on the information known to the Supplier when the Agreement was concluded. The Supplier shall properly exert its best efforts to observe agreed (delivery) periods to the extent possible. The mere exceeding of a stated or agreed delivery or other period shall not cause the Supplier to be in default. In all cases, hence, even if the Parties have expressly agreed on a firm date in writing, the Supplier shall not be in default because of a time period being exceeded until the Customer has given it a written notice of default. The Supplier shall not be bound by firm or non-firm delivery or other periods which can no longer be met on account of circumstances beyond its control which have occurred after the Agreement was concluded. Nor shall the Supplier be bound by a firm or non-firm delivery deadline if the Parties have agreed to change the substance or scope of the Agreement (additional work, change in specifications, etc.). If any term threatens to be exceeded, the Supplier and the Customer shall consult with each other as soon as possible
9. Termination of agreement
9.1 Each of the parties is entitled to terminate the agreement only if the other party, in all cases after a proper and as detailed as possible written notice of default in which a reasonable period is given to remedy the failure, fails imputably in the fulfillment of essential obligations under the agreement
9.2 If an agreement which by its nature and content does not end in completion has been entered into for an indefinite period of time, it may be terminated by either party, after proper consultation and stating reasons, by written notice of termination. If no express notice period has been agreed between the parties, a reasonable notice period must be observed. The parties shall never be liable for compensation on account of termination.
9.3 In deviation from what has been provided for by statute in this regard through directory law, the Customer may only terminate a services agreement in the cases stated in these Terms and Conditions
9.4 Each of the Parties may partly or completely terminate the Agreement in writing with immediate effect and without a notice of default if the Other Party is granted a provisional or non-provisional suspension of payments, if a petition for liquidation is filed with regard to the Other Party or if the Other Party's business is wound up or terminated for other reasons besides a reconstruction or merger of enterprises. Because of this termination, the Supplier shall never be obliged to refund monies already received or to pay damages. In the event of the Customer's bankruptcy, the right to use software provided to the Customer shall be extinguished by operation of law.
9.5 If, at the time of the rescission referred to in Article 9.1, the Customer has already received performance in connection with execution of the Agreement, this performance and the related payment obligation shall not be cancelled, unless the Customer proves that the Supplier is in default with regard to that performance. Amounts which the Supplier has invoiced before the rescission in connection with what it has already properly performed or delivered to execute the Agreement shall, subject to the provisions in the preceding sentence, continue to be owed in full and shall become immediately payable at the time of rescission.
10. Liability of Supplier; indemnity
10.1 The Supplier's total liability for attributable shortcomings in the performance of the Agreement shall be limited to compensation for direct damage up to a maximum of the amount of the price (excluding VAT) stipulated for that Agreement. If the Agreement is primarily a continuing performance agreement with a term of more than one year, the price stipulated for the Agreement shall be set at the total of the fees (excluding VAT) stipulated for one year. In no case, however, shall the total compensation for direct damage exceed €500,000 ((five hundred thousand Euros). Direct damage is exclusively understood to mean:
a. reasonable expenses which the Customer would have to incur to make the Supplier's performance conform to the Agreement; this alternative damage shall not be compensated, however, if the Agreement is rescinded by or at the suit of the Customer;
b. reasonable expenses which the Customer has incurred for keeping its old system or systems and related faculties operating longer out of necessity because the Supplier did not provide delivery on a firm delivery date which was binding for it, minus any savings resulting from the delayed delivery;
c. reasonable expenses incurred to determine the cause and scope of the damage, insofar as the determination relates to direct damage within the meaning of these Terms and Conditions;
d. reasonable expenses incurred to prevent or mitigate damage, insofar as the Customer demonstrates that these expenses resulted in mitigation of direct damage within the meaning of these Terms and Conditions.
10.2 The Supplier's total liability for injury or damage through death or bodily injury or because of material damage to objects shall never exceed EUR 1,250,000 (one million two hundred and fifty thousand euros).
10.3 The Supplier's liability for consequential damage, consequential loss, lost profits, lost savings, loss of goodwill, damage through business interruptions, damage ensuing from claims by the Customer's customers, mutilation or loss of data, damage relating to the use of objects, materials or software of third parties prescribed by the Customer for the Supplier, damage relating to engagement of suppliers prescribed by the Customer for the Supplier and all other forms of damage or injury besides those mentioned in Article 10.1 and 10.2, on any account whatsoever, shall be excluded.
10.4 The limitations mentioned in the preceding paragraphs of this Article 10 shall not apply if and insofar as the damage or injury is the result of intentional acts or omissions or gross negligence by the Supplier or its managers.
10.5 The Supplier's liability because of an imputable failure to perform an Agreement shall in all cases only arise if the Customer immediately and properly provides a written notice of default to the Supplier, with a reasonable time period for remedying the failure being given and the Supplier still imputably failing to perform its obligations after that period as well. The notice of default must contain a description of the breach which is as complete and detailed as possible, so that the Supplier is able to respond adequately.
10.6 A condition for any right to damages arising shall always be that the Customer report the damage or injury to the Supplier in writing as soon as possible after it occurs. Any claim to damages against the Supplier shall be extinguished by the mere lapse of 24 months after the claim arises.
10.7 The Customer shall indemnify the Supplier against all third-party claims because of product liability ensuing from a defect in a product or system which has been delivered by the Customer to a third party and which partly consisted of equipment, software or other materials delivered by the Supplier, except if and insofar as the Customer proves that the damage or injury was caused by that equipment, software or other materials.
10.8 The provisions in this Article shall also apply for the benefit of all legal and natural persons utilized by the Supplier in executing the Agreement.
11. Force majeure
11.1 Neither of the Parties shall be obliged to perform any obligation if it is prevented from doing so by a situation of force majeure. Force majeure shall also include a situation of force majeure for the Supplier's suppliers, improper performance of obligations by suppliers prescribed by the Customer for the Supplier, as well as defects in objects, materials or software of third parties which the Customer has required the Supplier to use.
11.2 If a situation of force majeure lasts longer than ninety days, the Parties shall be entitled to terminate the Agreement by rescinding it in writing. What has already been performed pursuant to the Agreement shall in that case be settled proportionately, without the Parties otherwise owing each other anything.
12. Applicable law and disputes
12.1 The Agreements between the Supplier and the Customer shall be governed by Dutch law. Applicability of the Vienna Sales Convention 1980 is excluded.
12.2 Disputes which may arise between the Supplier and the Customer as a result of an Agreement concluded between the Supplier and the Customer or as a result of further Agreements resulting therefrom shall be settled by arbitration in accordance with the Arbitration Regulations of the Foundation for the Settlement of Automation Disputes in The Hague, without prejudice to the Parties' right to request a provision for arbitration in interim injunction proceedings and without prejudice to the Parties' right to take precautionary legal measures.
12.3 In order to try to reach an amicable solution to an existing or possible future dispute, the most diligent Party may always commence ICTmediation in accordance with the ICT-mediation regulations of the Foundation for the Settlement of Automation Disputes in The Hague. ICTmediation in accordance with these rules is aimed at mediation by one or more mediators. This procedure shall not result in a judgment that is binding on the parties. Participation in this procedure is voluntary. The provisions of this paragraph do not prevent a Party that so desires from bypassing the ICT-mediation procedure and immediately following the dispute resolution procedure referred to in Article 12.2.
USER CONTENT AND RESPONSIBILITY
Users retain ownership of any content they upload (User Content). By using our service, you grant us permission to process and store your content solely for the purpose of providing the intended service. You are responsible for ensuring you have the legal rights to upload any content and that it does not contain illegal, harmful, or copyrighted material without permission. We reserve the right to refuse or remove content that violates these terms. Uploaded content is stored only as long as needed for processing, and users may request permanent deletion.
13. Ownership and License for Uploaded Content
13.1. You retain all ownership rights to the content you upload. We do not claim any intellectual property rights over your content.
13.2. By uploading content, you grant us a non-exclusive, worldwide, royalty-free license to process, store, and use your content solely for the purpose of providing the service. We do not use, distribute, or share your content for any other purpose without your explicit consent.
13.3. You acknowledge that the results or outputs generated from your content may not always be accurate or error-free, and we are not responsible for any errors, omissions, or misinterpretations arising from the use of the service.
14. User Responsibility
14.1. You are solely responsible for ensuring that you have the legal right to upload and process any content through our service. By using our platform, you confirm that:
- You own the content or have obtained all necessary permissions to upload and process it.
- The content does not contain illegal, defamatory, abusive, obscene, or otherwise inappropriate material.
- The content does not contain sensitive personal data unless you have obtained the necessary legal permissions.
- The content does not infringe on any third-party copyright, trademark, or intellectual property rights.
14.2. We reserve the right to refuse or remove any uploaded content that violates these terms and may suspend or terminate access to users who repeatedly violate these rules.
14.3. If you upload copyrighted or sensitive material without proper authorization, you assume full legal responsibility for any claims, damages, or legal actions that may arise.
15. Data Storage and Deletion
15.1. Uploaded content is processed and stored only for the duration necessary to complete the service, unless explicitly stated otherwise.
15.2. If you wish to request permanent deletion of your uploaded content or any generated outputs, you can contact us directly.
COMPUTER SERVICE
De in dit hoofdstuk “Computerservice” vermelde bepalingen zijn, naast de Algemene Bepalingen uit deze algemene voorwaarden, van toepassing indien leverancier diensten op het gebied van computerservice verleent, waaronder wordt verstaan de automatische verwerking van gegevens met behulp van door leverancier beheerde programmatuur en apparatuur.
16. Duur
16.1 If the Agreement relates to providing computer services periodically or regularly, the Agreement shall be entered into for the term agreed between the Parties, in the absence of which a one-year term shall apply. The term of the Agreement shall be tacitly extended each time for the duration of the original period, unless the Customer or Supplier terminates the Agreement in writing with three months' notice before the end of the period concerned.
17. Performance of the work
17.1 The Supplier shall only perform the computer services at the Customer's instruction. If, pursuant to an authorized order of a government body, the Supplier performs computer services with regard to data of the Customer or its employees, all related expenses shall be charged to the Customer. The Supplier shall provide the computer services with due care in accordance with the procedures and agreements recorded in writing with the Customer.
17.2 All data to be processed by the Supplier shall be prepared and delivered by the Customer in accordance with the conditions to be stated by the Supplier. The Customer shall bring the data to be processed to and pick up the results of the processing from the location where the Supplier performs the computer services. Transportation and transmission, in whatever manner, shall occur at the Customer's expense and risk, even if they are performed or taken care of by the Supplier.
17.3 The Customer warrants that all materials, data, software, procedures and instructions provided by it to the Supplier to perform the computer services shall always be correct and complete and that all data carriers furnished to the Supplier shall meet the Supplier's specifications.
17.4 All equipment, software and other objects used by the Supplier for the computer services shall remain the Supplier's property or the subject of the Supplier's intellectual and industrial property, even if the Customer pays a fee for the Supplier to develop or acquire them. The Supplier may maintain possession of the products and data received from the Customer and the results generated from the processing until the Customer has paid all amounts owed to the Supplier.
17.5 The Supplier may make changes in the content or scope of the computer service. If such modifications result in a change in the procedures applicable at the Customer's, the Supplier shall inform the Customer as soon as possible and the Customer shall be responsible for the costs of this change. The Customer may terminate the Agreement in that case by providing written notice no later than the date on which the modification becomes effective, unless this modification relates to changes in relevant legislation or other rules provided by competent authorities or the Supplier assumes the costs of this modification.
17.6 The Supplier shall exert its best efforts to ensure that the software used by it in performing the computer services is adapted in a timely manner to changes in the Dutch laws and regulations administered by it in connection with its services. Upon request, the Supplier shall advise the Customer at its usual rates with regard to the effects of these adaptations for the Customer.
18. Security, privacy and retention periods
18.1Supplier shall comply with the obligations incumbent on it as a processor under the legislation governing the processing of personal data. Supplier shall provide appropriate technical and organizational measures to protect personal and other data against loss or against any form of unlawful processing.
18.2 The Customer warrants that all statutory provisions concerning processing personal data, including the provisions in or under the Personal Data Protection Act, have been strictly observed and that all prescribed notifications have been made and all required consents to process personal data have been obtained. The Customer shall provide the Supplier immediately in writing with all information requested in this regard.
18.3 The Customer shall indemnify the Supplier against all third-party claims which may be filed against the Supplier because of a violation of the Personal Data Protection Act and/or other laws concerning processing personal data which is not imputable to the Supplier.
18.4 The Customer shall indemnify the Supplier against all claims of third parties, including government bodies, which may be filed against the Supplier because of a violation of laws concerning the statutory retention periods.
19. Warranty
19.1 The Supplier shall not be responsible for checking the accuracy and completeness of the results of the computer service. Customer shall check these results itself after receiving them. Supplier does not warrant that the Computer Service will be provided without errors or interruptions. If imperfections in the results of the computer services are a direct consequence of products, software, data carriers, procedures or operating acts for which the Supplier is expressly responsible under the Agreement, the Supplier shall repeat the computer services in order to fix these imperfections to the best of its ability, provided the Customer notifies the Supplier of the imperfections in writing and in detail as soon as possible, but no later than within one week after receiving the results of the computer services. Repetition shall only be done free of charge if the defects in the computer services are imputable to the Supplier. If the defects are not imputable to the Supplier and/or the defects are the result of errors or imperfections on the part of the Customer, such as providing incorrect or incomplete information, the Supplier shall charge the Customer the costs of any repetition in accordance with its usual rates. If fixing the defects imputable to the Supplier is not technically or reasonably possible, the Supplier shall credit the amounts owed by the Customer for the computer services concerned, without further or otherwise being liable to the Customer. The Customer shall not have any rights because of defects in the computer services other than those described in these guarantee provisions.
SERVICES
The provisions set forth in this Chapter Provision of Services shall, in addition to the General Provisions of these General Terms and Conditions, apply if the Supplier provides services, such as giving advice, feasibility studies, consultancy, education, courses, training, support, secondment, hosting, the design, development, implementation or management of software, websites or information systems and services relating to networks. These provisions are without prejudice to the provisions included in these general terms and conditions concerning specific services, such as computer service, software development and maintenance.
20. Execution
20.1 The Supplier shall, to the best of its ability, do its utmost to perform the services with due care and, where appropriate, in accordance with the agreements and procedures recorded in writing with the Customer. All of the Supplier's services shall be performed on the basis of a best efforts obligation, unless and insofar as the Supplier has expressly promised a result in the written Agreement and the result concerned has also been described with sufficient definiteness. Any agreements concerning a service level shall only ever be expressly agreed in writing.
20.2 If it has been agreed that the services shall be provided in stages, the Supplier shall be entitled to postpone the start of the services which are part of a stage until the Customer has approved the results of the preceding stage in writing.
20.3 In performing the services, the Supplier shall only be obliged to follow timely and responsible instructions given by the Customer if this has been expressly agreed in writing. The Supplier shall not be required to follow instructions which change or supplement the substance or scope of the agreed services; if such instructions are followed, however, the work in question shall be compensated in accordance with Article 18.
20.4 If a services agreement has been entered into with a view to performance by a particular person, the Supplier shall always be entitled to replace this person after consultation with the Customer with one or more other persons with the same qualifications.
20.5 In the absence of an expressly agreed invoicing schedule, all amounts relating to services provided by the Supplier shall be owed once every calendar month in arrears.
21. Modification and additional work
21.1 If, at the request of or with prior consent from the Customer, the Supplier has performed work or rendered other performance which goes beyond the substance or scope of the agreed services, the Customer shall pay for that work or performance according to the Supplier's usual rates. There shall also be additional work if a system analysis, a design or specifications are expanded or modified. The Supplier shall never be obliged to satisfy such a request and it may require that a separate written agreement be concluded for this purpose.
21.2 The Customer accepts that work or performance as referred to in Article 21.1 may affect the agreed or expected time of completion of the services and the mutual responsibilities of the Customer and Supplier. The fact that additional work (or the demand for it) arises during execution of the Agreement shall never be a ground for the Customer to rescind or terminate the Agreement.
21.3 Insofar as a set price has been agreed for the services, the Supplier shall, upon request, inform the Customer in writing in advance about the financial consequences of that additional work or performance
22. Education, courses and training
22.1 Insofar as the Supplier's services consist of providing an education, course or training, the Supplier may always require payment due in that regard before it begins. The consequences of cancellation of participation in a training, course or training shall be governed by the Supplier's usual rules.
22.2 If the number of registrations justifies doing so in the Supplier's judgment, the Supplier shall be entitled to combine the study programme, course or training session with one or more other study programmes, courses or training sessions, or to have them take place on a later date or at a later time.
23. Detachment
23.1 There shall be secondment within the meaning of these Terms and Conditions if the Supplier makes an employee (hereinafter: "the Seconded Employee") available to the Customer in order to have this Employee perform work under the Customer's supervision, management and/or direction.
23.2 The Supplier shall exert its best efforts to ensure that the Seconded Employee remains available for the term of the Agreement, notwithstanding the provisions in Article 17.4 concerning replacement.
23.3 The Customer shall be entitled to request replacement of the Seconded Employee (i) if the Seconded Employee demonstrably does not meet expressly agreed quality requirements and the Customer provides written notice of this to the Supplier within three working days after the work commences, or (ii) if the Seconded Employee experiences a long-term illness or leaves the Supplier's employment. The Supplier shall promptly give priority attention to the request. The Supplier does not guarantee that replacement will always be possible. If replacement is not or not immediately possible, the Customer's claims to further performance of the Agreement as well as all claims of the Customer on account of non-performance of the Agreement shall lapse. The Customer's payment obligations concerning the work performed shall continue to exist.
23.4 The Supplier shall be obliged to make timely and complete payment of the wage tax and social security contributions (including advance contributions) to be paid for the Seconded Employee in connection with the Agreement. The Supplier shall indemnify the Customer against all statutory claims by the Tax Authorities or social insurance agencies regarding taxes and social security contributions directly relating to the Supplier's making the Seconded Employee available (/liability for using external personnel'), provided the Customer allows the Supplier to handle the claims concerned completely, cooperates fully with it and furnishes it with all necessary information and, if the Supplier desires, powers of attorney to conduct legal proceedings.
23.5 The Supplier shall not accept any liability for the selection of the Employee or for the results of the work arising under the Customer's supervision, management or direction.
DEVELOPMENT OF SOFTWARE
In addition to the General Provisions in these General Terms and Conditions and the specific provisions in the Chapter "Services", the provisions set forth in this Chapter "Development of Software" shall apply if the Supplier develops software at the Customer's instruction and possibly installs it. The Chapter "Software Use and Maintenance" shall also apply to this software, except insofar as this Chapter provides differently. The rights and obligations referred to in this Chapter shall pertain solely to computer software in a form which is readable for a data processing machine and recorded on material which is readable for such a machine, as well as to the related documentation. Where reference is made in this chapter to software, this shall include websites.
24. Development of software
24.1 If specifications or a design for the software to be developed were not already given to the Supplier when the Agreement was concluded, the Parties shall in consultation specify in writing which software shall be developed and in what manner this shall occur. The Supplier shall develop the software with due care based on data to be provided by the Customer, the correctness, completeness and consistency of which the Customer shall warrant. If the Parties have agreed to use a development method which is characterized by the design and/or development of software parts being subject to a further setting of priorities to be determined during execution of the Agreement, this setting of priorities shall always occur in consultation between the Parties.
24.2 The Supplier shall be entitled, but not required, to examine the correctness, completeness or consistency of the data, specifications or designs given to it and, if any imperfections are discovered, to suspend the agreed work until the Customer has eliminated the imperfections concerned.
24.3 Subject to the provisions in Article 6, the Customer shall only acquire the right to use the software in its own company or organization. The software's source code and the technical documentation created in developing the software may only be made available to the Customer if and insofar as expressly agreed in writing, in which case the Customer shall be entitled to make changes to this software. If the Supplier is obliged at law to make the source code and/or technical documentation available to the Customer, the Supplier may require reasonable compensation.
25. Delivery, installation and acceptance
25.1 The Supplier shall deliver the software to be developed to the Customer and install it as much as possible in accordance with the specifications recorded in writing, with installation only occurring if installation by the Supplier has been agreed in writing. In the absence of express agreements in this regard, the Customer itself shall install, set up, design parameters for and tune the software and, if necessary, adjust the equipment and user environment used in this connection. Unless expressly otherwise agreed, the Supplier shall not be required to convert data.
25.2 If an acceptance test has been agreed, the test period shall be fourteen days after delivery or, if installation by the Supplier has been agreed in writing, after completion of the installation. The Customer shall not be allowed to use the software for productive or operational purposes during the test period. The Supplier may always require, hence, even if this has not been expressly agreed, that the Customer conduct a proper test of sufficient scope and depth using sufficiently qualified employees on the interim or other results of the development work and that the test results be reported to the Supplier in writing and in a well-organized and comprehensible manner.
25.3 The software shall be considered accepted between the Parties:
a. if an acceptance test has not been agreed between the Parties: Upon delivery or, if installation by the Supplier has been agreed in writing, upon completion of the installation, or
b. if an acceptance test has been agreed between the Parties: on the first day after the test period, or
c. if the Supplier receives a test report as referred to in Article 25.5 before the end of the test period: at the time that the errors within the meaning of Article 6.6 mentioned in that test report have been fixed, notwithstanding the existence of imperfections which are not acceptable under Article 25.6. In deviation from this, if the Customer makes any use of the software for productive or operational purposes before express acceptance, the software shall be considered fully accepted as from the start of that use.
25.4 If, when the agreed acceptance test is conducted, it turns out that the software contains errors which impede the progress of the acceptance test, the Customer shall inform the Supplier in detail in writing, in which case the test period shall be interrupted until the software has been adjusted so that this impediment has been eliminated.
25.5 If, when the agreed acceptance test is conducted, it turns out that the software contains errors within the meaning of Article 6.6, the Customer shall inform the Supplier about the errors through a written and detailed test report no later than on the last day of the test period. The Supplier shall, to the best of its ability, do its utmost to fix the aforementioned errors within a reasonable time period, with the Supplier being entitled to install temporary solutions, program bypasses or problem-avoiding restrictions in the software.
25.6 Acceptance of the software may not be withheld on other grounds besides those relating to the expressly agreed specifications between the Parties nor because of the existence of minor errors, that is, errors which do not reasonably preclude putting the software to operational or productive use, notwithstanding the Supplier's obligation to fix these minor errors under the guarantee provisions of Article 25, if applicable. In addition, acceptance may not be withheld with regard to aspects of the software which can only be evaluated subjectively, such as the design of user interfaces.
25.7 If the software is delivered and tested in stages and/or parts, non-acceptance of a particular stage and/or part shall not affect any acceptance of an earlier stage and/or another part.
25.8 Acceptance of the software in one of the ways referred to in Article 25.3 shall have the effect that the Supplier is fully discharged for performing its obligations concerning developing and providing the software and, if installation by the Supplier has also been agreed in a particular case, its obligations concerning installing the software. Acceptance of the software shall not in any way impair the Customer's rights under Article 25.6 regarding minor defects and Article 25 regarding the guarantee.
25.9 In the absence of an expressly agreed invoicing schedule, all amounts pertaining to development of the software shall be owed when the software is delivered or, if installation by the Supplier has also been agreed in a particular case, when the installation is completed.
SOFTWARE USE AND MAINTENANCE
In addition to the General Provisions in these General Terms and Conditions, the provisions set forth in this Chapter "Software Use and Maintenance" shall apply to all software provided by the Supplier. The rights and obligations referred to in this Chapter shall pertain solely to computer software in a form which is readable for a data processing machine and recorded on material which is readable for such a machine, as well as to related documentation, all of this including any new versions to be furnished by the Supplier. Where this Chapter mentions software, this shall also mean websites.
26. Right of use
26.1 Subject to the provisions in Article 6, the Supplier shall grant the Customer the non-exclusive right to use the software. The Customer shall always strictly comply with the use restrictions agreed between the Parties. Subject to the other provisions in these General Terms and Conditions, the Customer's right of use shall only include the right to load and run the software.
26.2 The Customer may only use the software in its own company or organization on the one processing unit and for a specific number or type of users or terminals for which the right of use has been furnished. Insofar as not otherwise agreed, the Customer's processing unit on which the software is used for the first time and the number of terminals connected to that processing unit at the time of initial use shall be considered the processing unit and number of terminals for which the right of use has been furnished. In the event of any malfunction of said processing unit, the software may be used on another processing unit for the duration of the malfunction. The right of use may relate to several processing units insofar as this is expressly apparent from the agreement.
26.3 The right of use shall not be transferable. The Customer shall not be allowed to sell, lease, sub-license, alienate or grant limited rights to the software and data carriers on which it has been recorded, or provide it to a third party in any manner or for any purpose whatsoever, give a third party remote or non-remote access to the software or place the software with a third party for hosting, not even if the third party in question uses the software solely for the Customer's benefit. The Customer shall not modify the software other than in the context of fixing errors. The Customer will not use the software to process data for third parties ("time-sharing"). The software's source code and the technical documentation produced in developing the software will not be made available to the Customer, not even if the Customer is prepared to pay financial compensation for making them available. The Customer acknowledges that the source code is confidential in nature and contains the Supplier's trade secrets.
26.4 The Customer shall immediately return all copies of the software in its possession to the Supplier after the right to use the software ends. If the Parties have agreed that the Customer shall destroy the copies concerned when the right of use ends, the Customer shall provide written notice of such destruction to the Supplier immediately.
27. Delivery, installation and acceptance
27.1 The Supplier shall deliver the software to the Customer on the agreed type and format of data carriers and, if installation by the Supplier has been agreed in writing, shall install the software at the Customer's. The Customer shall be responsible for ensuring that the software is installed. In the absence of express agreements in this regard, the Customer itself shall install, set up, design parameters for and tune the software and, if necessary, adjust the equipment and user environment used in this connection. Unless expressly otherwise agreed, the Supplier shall not be required to convert data.
27.2 If an acceptance test has been agreed between the Parties in writing, the provisions in Articles 22.2 to 22.7 shall apply by analogy. If the Parties have not agreed on an acceptance test, the Customer shall accept the software in the condition in which it is at the time of delivery, hence, with all visible and invisible errors and other defects, notwithstanding the Supplier's obligations under the guarantee of Article 25. In all cases, the provisions of Article 22.8 shall apply without prejudice.
27.3 In the absence of an expressly agreed invoicing schedule, all amounts pertaining to the provision of software and the right to use the software shall be owed when the software is delivered or, if installation by the Supplier has also been agreed in a particular case, when the installation is completed.
28. Warranty
28.1 The Supplier shall, to the best of its ability, do its utmost to fix errors in the software within the meaning of Article 6.6 within a reasonable time period if these have been reported in writing to the Supplier within a period of three months after delivery or, if an acceptance test has been agreed between the Parties, within three months after acceptance, described in detail. The Supplier does not warrant that the software shall operate without interruption, errors or other defects or that all errors and other defects shall be corrected. Repairs shall be performed free of charge, unless the software has been developed at the Customer's instruction other than for a fixed price, in which case the Supplier shall charge the repair costs according to its usual rates. The Supplier may charge the repair costs according to its usual rates if there have been operating errors or improper use on the Customer's part or other causes not imputable to the Supplier or if the errors could have been ascertained when the agreed acceptance test was conducted. Recovery of mutilated or lost data shall not be covered by the guarantee. The guarantee obligation shall be extinguished if the Customer makes changes or causes changes to be made to the software without the Supplier's written permission, which permission shall not be withheld on unreasonable grounds.
28.2 Errors shall be fixed at a location to be determined by the Supplier. The Supplier shall be entitled to install temporary solutions, program bypasses or problem-avoiding restrictions in the software.
28.3 The Supplier shall not have any obligations concerning fixing errors reported after the expiry of the guarantee period referred to in Article 25.1, unless the Parties have concluded a maintenance agreement which includes such a duty to fix.
29. Maintenance
29.1 If a maintenance agreement has been concluded for the software or if maintenance is included in the user's fee for the software, the Customer shall provide detailed notice to the Supplier of observed errors in the software in accordance with the Supplier's usual procedures. After receiving the notice, the Supplier shall, to the best of its ability, do its utmost to fix errors within the meaning of Article 6.6 and/or to make improvements in later new versions of the software. Depending on the urgency, the results shall be provided to the Customer in the manner and within the time period to be determined by the Supplier. The Supplier shall be entitled to install temporary solutions, program bypasses or problem-avoiding restrictions in the software. In the absence of express agreements in this regard, the Customer itself shall install, set up, design parameters for and tune the corrected software or the new version provided and, if necessary, adjust the equipment and user environment used in this connection. Unless expressly otherwise agreed, the Supplier shall not be required to convert data.
29.2 The Supplier does not warrant that the software shall operate without interruption, errors or other defects or that all errors or other defects shall be corrected.
29.3 The Supplier may charge the costs of repair according to its usual rates if there are operating errors or improper use or other causes not imputable to the Supplier or if the software has been modified by others besides the Supplier. Maintenance shall not include fixing mutilated or lost data.
29.4 If a maintenance agreement has been concluded, the Supplier shall provide improved versions of the software to the Customer when they become available. The Supplier shall no longer be required to fix any errors in the old version or to provide support regarding an old version three months after an improved version becomes available. In providing a version with new options and functions, the Supplier may require the Customer to enter into a new agreement with the Supplier and to pay a new fee for this version being made available.
29.5 If the Customer has not entered into a maintenance agreement with the Supplier simultaneously with entering into the agreement to make the software available, the Supplier cannot be obliged to enter into a maintenance agreement at a later time.
29.6 In the absence of an expressly agreed invoicing schedule, all amounts pertaining to software maintenance shall be owed before the maintenance period commences.
30. Supplier software
30.1 If and insofar as the Supplier provides software from third parties to the Customer, those third parties' terms and conditions shall replace the provisions in these Terms and Conditions and shall apply with regard to that software, provided that the Supplier notifies the Customer in writing. The Customer shall accept the aforementioned third-party terms and conditions. These terms and conditions shall be available for the Customer's inspection at the Supplier's and the Supplier shall send these terms and conditions free of charge to the Customer at its request. If and insofar as the said third-party terms and conditions are deemed not to apply or are declared inapplicable to the relationship between the Customer and the Supplier for whatever reason, the provisions of these General Terms and Conditions shall apply in full.
SALE OF EQUIPMENT
In addition to the General Provisions in these General Terms and Conditions, the provisions set forth in this Chapter "Sale of Equipment" shall apply if the Supplier sells equipment to the Customer. Insofar as the purport of the following provisions is not inconsistent with this, the term "equipment" shall also include separate equipment parts.
31. Selection of equipment, delivery and risk
31.1 Customer shall bear the risk of selecting the equipment purchased. The Supplier shall not warrant that the equipment is appropriate for the use intended by the Customer, unless the intended uses have been clearly specified without reservation in the written purchase agreement between the Parties.
31.2 The equipment sold by the Supplier to the Customer shall be delivered to the Customer at the site of the Supplier's warehouse. The Supplier shall deliver the equipment sold to the Customer or have this delivered at a location to be designated by the Customer only if this has been agreed in writing. The Supplier shall, if possible, inform the Customer in a timely manner before delivery of the time when it or the carrier used intends to deliver the equipment. The delivery times indicated by the Supplier shall always be indicative.
31.3 Equipment shall be delivered at the agreed location for the agreed purchase price. Unless expressly otherwise agreed, the equipment's purchase price shall not include the costs of transport, insurance, rigging and hoisting, hiring temporary facilities and the like.
31.4 The risk of loss, theft and damage to the equipment shall pass to the Customer when it is delivered to the Customer. If a carrier is used for delivery, whether or not at the Customer's request or instruction, the risk of loss and theft of and damage to the equipment shall, however, pass to the Customer when the equipment is delivered to the carrier.
31.5 The Supplier shall package the equipment in accordance with its usual standards. If the Customer desires a particular manner of packaging, it shall bear the related additional costs. The Customer shall handle packaging released with the products delivered by the Supplier in a manner that is consistent with the applicable government regulations. The Customer shall indemnify the Supplier against third-party claims for non-compliance with such regulations.
32. Environmental requirements and installation
32.1 The Customer shall provide an environment which meets the requirements specified by the Supplier for the equipment where appropriate (e.g. concerning temperature, air humidity, technical environmental requirements, etc.).
32.2 If the Parties have expressly so agreed in writing, the Supplier shall install or cause to be installed the equipment. Any obligation by the Supplier to install equipment shall not include the obligation to install software or to perform data conversion.
32.3 If the Supplier has undertaken to install, the Customer shall provide a suitable installation site with all necessary facilities, such as cable work and telecommunications facilities, before delivery of the equipment and shall follow all instructions of the Supplier necessary for the installation.
32.4 To perform the necessary work, the Customer shall give the Supplier access to the installation site during the Supplier's normal working days and hours.
33. Warranty
33.1 The Supplier shall, to the best of its ability, do its utmost to fix, free of charge, any defects in materials and workmanship in the equipment, as well as in parts delivered by the Supplier under the guarantee or as part of maintenance, within a reasonable time period if the Supplier has been given a detailed description of such defects within a period of three months after delivery. If, in the Supplier's reasonable judgment, repairs are not possible, will take too long or will entail disproportionately high costs, the Supplier shall be entitled to replace the equipment free of charge with other, similar, but not necessarily identical, equipment. Data conversion necessary as a result of repair or replacement is not covered by the warranty. All replaced parts shall become the property of Supplier. The guarantee obligation shall be extinguished if the defective material or manufacturing defects result in whole or in part from incorrect, careless or incompetent use, from external causes such as fire or water damage, or if, without the Supplier's permission, the Customer makes changes or causes changes to be made to the equipment or to the parts provided by the Supplier in connection with the guarantee or maintenance. The Supplier shall not withhold such permission on unreasonable grounds.
33.2 Work and repair costs outside the scope of this guarantee shall be charged by the Supplier in accordance with its usual rates.
33.3 The Supplier shall have no obligation concerning fixing errors reported after the expiry of the guarantee period referred to in Article 30.1, unless the Parties have concluded a maintenance agreement which includes such a duty to fix
34. Supplier's equipment
34.1 If and insofar as the Supplier provides equipment from third parties to the Customer, those third parties' terms and conditions shall replace the deviating provisions in these Terms and Conditions and shall apply with regard to that equipment, provided that the Supplier notifies the Customer in writing. The Customer shall accept the aforementioned third-party terms and conditions. These terms and conditions shall be available for the Customer's inspection at the Supplier's and the Supplier shall send them to the Customer free of charge upon request. If and insofar as the aforementioned third-party terms and conditions are deemed not to apply or are declared inapplicable to the relationship between the Customer and the Supplier for whatever reason, the provisions in these General Terms and Conditions shall apply in full.
MAINTENANCE OF EQUIPMENT
The provisions set forth in this Chapter "Maintenance of Equipment" shall, in addition to the General Provisions in these General Terms and Conditions, apply if the Supplier and the Customer have concluded an equipment maintenance agreement.
35. Duration of the maintenance obligation
35.1 The equipment maintenance agreement shall be entered into for the term agreed between the Parties, in the absence of which a one-year term shall apply.
35.2 The term of the Agreement shall be tacitly extended each time for the original period, unless the Customer or Supplier terminates the Agreement in writing with due observance of a notice period of three months before the end of the period concerned.
36. Maintenance
36.1 The substance and scope of the maintenance services to be provided by the Supplier and any related service levels shall be recorded in a written agreement between the Parties. In the absence thereof, the Supplier shall be obliged to do its utmost to remedy, to the best of its ability and within a reasonable time period, malfunctions which have been properly reported to the Supplier by the Customer. In this Chapter, malfunction shall mean not meeting the equipment's specifications expressly made known by the Supplier in writing, or not meeting them without interruption. A malfunction shall only exist if the Customer can demonstrate it and it can be reproduced.
36.2 Maintenance shall be performed during the Supplier's normal working days and working hours.
36.3 The Supplier reserves the right to suspend its maintenance obligations during the time that, in the Supplier's judgment, there are circumstances at the site where the equipment is to be set up which entail risks to the safety or health of the Supplier's employees.
36.4 The Supplier shall ensure that its expertise concerning the equipment is kept up to date. The Supplier shall register and record in its administration all relevant data concerning the work performed on the equipment. Upon request, the Supplier shall allow the Customer to examine the data thus recorded.
36.5 Parts shall be replaced if, in the Supplier's judgment, this is necessary to fix or prevent malfunctions. The parts replaced shall become or remain the Supplier's property.
37. Maintenance and use conditions
37.1 The Customer shall immediately inform the Supplier after a malfunction occurs in the equipment by means of a detailed description of the malfunction drawn up by an employee of the Customer with expertise in this area. The Customer shall be obliged to give access to the Supplier's employees or third parties designated by the Supplier to the site of the equipment, to provide all other necessary cooperation, and to make the equipment available to the Supplier for the maintenance work.
37.2 At the Supplier's request, an employee of the Customer with expertise in this area shall be present during the maintenance work for consultation. The Customer shall be entitled to be present during all work to be performed for the Customer.
37.3 The Customer shall be entitled to connect equipment and systems not delivered by the Supplier to the equipment sold to the Customer and to install software not delivered by the Supplier on it. The Customer shall be responsible for the costs of examining and remedying malfunctions which occur through connecting equipment not delivered by the Supplier or installing software not delivered by the Supplier.
37.4 If, in the Supplier's judgment, maintenance of the equipment requires that the equipment's connections be tested with other systems or equipment, the Customer shall provide these other systems or equipment as well as the relevant test procedures and data carriers to the Supplier.
37.5 Test material necessary for maintenance work which is not part of the Supplier's normal equipment shall be provided by the Customer.
37.6 The Customer shall arrange for the technical, spatial and telecommunications facilities which are necessary to allow the equipment to operate. Maintenance shall expressly not extend to the aforementioned facilities and terminals.
37.7 The Customer shall bear the risk of loss, theft or damage to the equipment during the period that the Supplier has the equipment in its possession for the maintenance work. It shall be left to the Customer to insure this risk. Before the equipment is provided to the Supplier for maintenance, the Customer shall ensure that a proper and complete back-up copy has been made of all software and data recorded in the equipment.
37.8 The Supplier shall not accept any maintenance obligations for equipment not set up in The Netherlands, unless expressly otherwise agreed in writing.
37.9 In the absence of an agreed billing schedule, all amounts relating to maintenance of equipment shall be due at the start of the maintenance period.
38. Exclusions
38.1 Work to examine or repair malfunctions which arise from improper use of the equipment or external causes, such as defects in communication lines or in the power supply, or connections with or use of equipment, software or materials not covered by the Agreement, shall not be part of the Supplier's obligations under the Agreement, and shall be charged to the Customer separately at the usual rates.
38.2 The maintenance price shall not include:
- the replacement of consumables such as, inter alia, magnetic storage media, and ink ribbons;
- the replacement costs of parts as well as maintenance services for fixing malfunctions which have been caused in whole or in part by attempts at repair by others besides the Supplier;
- work for partial or total overhaul of the equipment;
- modifications to equipment;
- relocation, removal, reinstallation of equipment or work resulting therefrom.